Last Updated: 5th January 2021
School Property Matters is the country’s foremost specialist in calculating school pupil capacities and works with local authorities, academy trusts, and individual schools across the country. The company works within schools to measure and assess the sites and buildings and then completes detailed analysis as a desk based exercise.
As a result of the most recent National Lockdown introduced on Tuesday 5th January the School Property Matters office will be closed until further notice, staff will be continuing to work remotely under current guidelines in place.
School Property Matters appreciates that the services provided are deemed essential by its clients in order to effectively manage their school estates. With this in mind, where a site visit is essential, the site team will operate following covid secure procedures set in place by School Property Matters.
The following procedures are designed with the health and safety of employees and clients in mind and cover two areas; travel and accommodation, and site procedures.
Travel and Accommodation
As the company operates nationally, under normal circumstances staff will stay in hotels local to the customer’s schools when required. At present, hotels across the country are open and taking bookings for those needing accommodation as a result of work. Therefore at present we are still able to work in any area, although we are are avoiding the use of hotels and unnecessary travel where possible. When staying in hotels staff are following covid secure workplace guidelines such as sanitising high contact areas of their hotel rooms on entering, and following government guidance around regular hand washing and the use of face coverings.
In regards to restrictions in place nationally and regionally, School Property Matters is committed to keeping up-to-date with current guidance and adjusting procedures in accordance with this.
When traveling to on site appointments, School Property Matters employees will travel separately to the location and will not use public transport.
Whilst on school sites, the team will visit each space and take required dimensions. Taking the dimensions involves no contact with any building elements and thus is considered to be a low risk of transmission. The key issues are identified as; interaction with school staff where unavoidable, opening of doors, and use of sanitary facilities.
Interaction with school staff: The site team will follow social distancing guidelines when interacting with any school staff or pupils in the building and will not hesitate to request that staff or pupils move away if they feel they are too close. The site team will not enter any room where they feel it will not be possible to maintain a safe social distance. School Property Matters will only send necessary staff to work on site, numbers of staff will be kept as low as possible to help maintain social distancing. Where possible, staff will follow individual school guidelines in place and will discuss this with the customer before visiting site.
Wearing PPE: Staff will be wearing masks provided by the company upon arrival to all school sites before entering the buildings.
Opening of doors: Gaining access to every space requires passing through doors where the handles are identified as a possible transmission risk. When arriving at site, the team will discuss with school staff how to mitigate this by potentially having every door be left open for them to gain entry. Where this is not possible, the team will have disinfectant wipes and hand sanitiser to sensibly reduce the risk of transmission to and from them on any door handle. Staff will also carry a door opening hook and will use this where possible.
Use of sanitary facilities: The team may need to use the toilet facilities at some stage during the visit, they will discuss with school staff what individual procedures are in place and agree which toilets they are permitted to use. The team will use disinfectant wipes to wipe the toilet, sink and door handles prior to and after use and will follow hand washing guidance.
School Property Matters has taken a considered and sensible approach to continuing site work within schools and is committed to maintaining covid secure practices in the workplace.
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